e-Invoicing Malaysia

Automated process spanning multiple sources to generate Electronic Invoices compliant with LHDN standards.

e-Invoicing Software for Malaysia

Our e-Invoicing platform is designed to effortlessly adhere to LHDN guidelines, positioning it as the preferred choice in Malaysia for easy adoption. With IRBM’s approval, we are committed to simplifying your transition to e-Invoicing

Our e-Invoicing Features

 
Seamless Data Integration

Single or Multi-Source Input
Efficient Data Sorting
IRBM-Compliant Validation
Summary Invoicing Options


Robust IRBM Communication

Secure Data Transmission
Instant Status Updates


Advanced Technology Utilization

SHA 256 Data Integrity
Digital Signature Security
Efficient Invoice Archiving
Integrated delivery Systems
Automated Reconciliations
Support to manual data entry and file upload

Why Choose AppAsia for e-Invoicing in Malaysia?


Intelligent Middleware Solutions

Streamlined Data Integration
Pre-validation for Compliance


Zero Non-Compliant Risk

Dynamic Data Validation
Accurate Documentation


Enhanced Collaboration
and Notification System

Role-Based Workflow
Automated Alerts


Effortless Connectivity

Integration with Regulators
& B2B Networks
Zero Downtime Guarantee

Stay compliant with Malaysia’s e-Invoice Rollout

In an innovative step, the Inland Revenue Board of Malaysia (IRBM) and the Malaysian Digital Economy Corporation (MDEC) have formally declared the gradual rollout of electronic invoicing (e-Invoice) in Malaysia.

Important Dates:

— August 1, 2024 —
Electronic invoicing becomes mandatory for taxpayers with
an annual turnover of RM 100 million or more.

— January 1, 2025 —
Mandatory electronic invoicing for taxpayers reporting an
annual turnover exceeding RM 25 million, up to RM 100 million.

— July 1, 2025 —
Mandatory electronic invoicing extends to all other taxpayers

 

How our e-Invoicing Solution Works

 
Multi-Source Integration & Transformation (I/P – e-Invoice)
✓   Utilize the adaptability of our eInvoice framework crafted to simplify your input handling process. 
✓   Our system seamlessly incorporates, imports, and adapts data from various origins, whether they’re business unit-level platforms or centralized data stores. 
✓   Transform multiple orders into accurate invoices, customized for each region. 
✓   Select from a range of integration solutions, such as robust APIs or secure S-FTP, to guarantee a steady and uninterrupted data transmission, enhancing your order-to-invoice cycle for optimal efficiency.
Clearance & Electronic
✓   Enter the domain of automated efficiency with our Clearance & Electronic Lodging framework.
✓   Our system provides a fully automated solution from start to finish, ensuring precise documentation tailored to each country’s requirements. It seamlessly integrates with the KSeF system through Rest-APIs and adjusts in real-time to regulatory modifications.
✓   Enable communication through EDI or Peppol, and utilize our cooperative B2B network for improved electronic engagement. With this component, rest assured you have an infrastructure that not only keeps up with but also foresees the changing eInvoice regulations landscape.
Accounting Ledgers & Reporting
✓   Our e-Invoice solution delves into the realm of fiscal accountability with an advanced Accounting Ledgers & Reporting module.
✓   This segment of our framework automatically generates supplementary results, guaranteeing tax adherence and customized report creation in accordance with LHDN requirements.
✓   It effortlessly generates accounting ledgers, seamlessly integrating them into your primary financial systems. Equipped with a sophisticated reconciliation engine, this module efficiently manages cash and complex multi-way reconciliations, ensuring the precision and dependability of your financial data.

Client Success Stories

Revolutionizing Invoice Processes for a Leading International Airline

Challenges Overcome:
  1. Incorporating 17 diverse input source systems.
  2. Managing a sophisticated blend of B2B and B2C invoices.
  3. Precise tax assessment and computation.
  4. Elimination of redundant entries.
  5. Executing state-specific data aggregation. 
Innovative Solutions offered:
  1. Rollout of the Transactor Engine, finely customized with industry-specific regulations, handling more than 450,000 records on a monthly basis.
  2. Sophisticated duplicate identification and removal across numerous files, utilizing ticket numbers (PNR) and stringent validation criteria.
  3. Smart separation of B2B invoices via Buyer GST number authentication, with a fail-safe protocol for B2C invoice recognition.
  4. Advanced tax engine adept at discerning tax categories and rates using HSN/SAC codes and GSTN, ensuring accurate tax computations.
  5. Creation of comprehensive state-wise summaries via efficient data partitioning.

Streamlining Data Processes for Top-Tier Insurance Brokers

Challenges Addressed:
  1. Management of multiple policies associated with a singular customer.
  2. Discerning between B2B and B2C invoices for eInvoicing purposes.
  3. Collation of comprehensive data on a customer and state level.
  4. Accurate identification and computation of tax varieties.
Innovative Solutions offered:
  1. Customized Transactor Engine ensuring smooth data processing and eInvoicing.
  2. Effective categorization of policy line items based on state, customer, and product codes.
  3. Consolidation of numerous records into succinct invoices, organized by GSTN, customer, and product IDs.
  4. Cutting-edge tax engine for precise identification of tax types, determination of rates, and calculation of tax amounts.
  5. Streamlined eInvoicing procedure, incorporating GSTN validity checks to distinguish between eInvoices and physical B2C invoices.

FAQ

Is e-invoicing mandatory in Malaysia?

Yes, starting from 2024, e-invoicing will be mandatory for businesses in Malaysia. This is part of a phased introduction to streamline business operations and enhance efficiency. The implementation will be based on annual turnover or revenue thresholds from 1 August 2024 onwards.

What are the regulations for e-invoicing in Malaysia?

The Inland Revenue Board of Malaysia (IRBM) has set regulations including the use of a standardized format, mandatory data fields, requirements for digital signatures, validation and clearance processes, integration with tax authority systems, and record-keeping requirements. These are essential for regulatory compliance.

What is the difference between an e-invoice and a digital invoice?

An e-invoice is generated and transmitted electronically in a standardized format, while a digital invoice can be any invoice created and stored digitally, irrespective of its transmission method. E-invoices are more structured and easily integrate with accounting systems for automated processing and real-time tracking.

What is the National e-Invoicing Initiative in Malaysia?

This government-led initiative, driven by the IRBM, aims to encourage e-invoicing adoption among businesses. It focuses on enhancing efficiency, improving tax compliance, promoting the digital economy, facilitating business-to-government transactions, and supporting SMEs. It involves developing guidelines, standards, and a centralized e-invoicing platform (MyInvois Portal) for creating, submitting, validating, and storing e-invoices.

What are the benefits of e-invoicing in Malaysia?

Benefits include increased efficiency, cost savings, improved accuracy, faster payment cycles, integration with digital systems, improved traceability and transparency, enhanced supplier-customer relationships, regulatory compliance, real-time tracking and reporting, and valuable data analytics and insights

What's the Protocol for e-Invoicing Compliance?

To comply, stakeholders must follow the e-invoicing guidelines which include submitting e-invoices within the revenue or turnover thresholds as specified in Section 1.5 of the e-Invoice Guideline, adhering to IRBM’s validation process before the system’s full implementation.

Engagement Opportunities with IRBM on e-Invoicing?

IRBM is actively engaging with industry contributors, tax advisors, and software developers through discussions that aim to provide comprehensive insights into the e-invoicing process in Malaysia. These include updates on the e-invoicing system’s planning, status, and bidirectional communication between IRBM and tax filers.